How To Plan Virtual Event?

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Virtual events are those that take place entirely online. Depending on the aim, they can take the shape of invite-only webinars, publicly available live streams, online conferences with purchased passes, or casual social media events, such as live-tweeting or AMA (ask me anything) sessions.

Virtual events are typically held on websites such as Instagram, Twitter, Clubhouse, or on software like Teams and Zoom, where you can engage with your audience via video chat or voice call. To successfully plan a virtual event, follow the below-mentioned steps.

Set Goals

Make sure you know why you want to organize an event before preparing the plan or choosing the finest virtual event platform. Set quantifiable, attainable, and time-bound goals, and ensure the entire project team understands what you’re aiming for.

Choose The Platform

Numerous systems are available, each with its own set of features, ranging from co-hosting with another organization or company to extensive moderation tools. Select the platform that best meets your requirements.

Promote Your Event

Do not expect an audience to come to you as people don’t pay much heed to virtual events; instead, market your event well in advance so that attendees are aware of when it will take place and how they can participate.

Develop An Agenda

You don’t want your guests to be kept waiting for an extended period of time. Allow attendees to plan ahead by providing a clear agenda with clearly defined timings and any relevant links.

Include Moderators

If things get out of hand during your virtual event, you’ll want to make sure you have adequate moderators on hand. Remember clearly defined timings that not everyone is as courteous online as they are in person.

Engage Your Audience

Instead of an hour-long lecture, prepare activities that require active participation from your audience. Encourage your guests to engage in discussion with one another and ask the hosts questions.

Planning a virtual event is very different from the conventional events that we’re used to. In some aspects, a virtual event is better as it saves cost, but it presents its problems, timings so are ready to troubleshoot in the event when something goes wrong. 

Visit our blog section to learn more about planning a virtual event.